Instructions to Apply

To submit your application, you must log in into your Microsoft account. If you do not have one you must create an account to be able to save your filled application form.

IMPORTANT

• Please note that incomplete or incorrectly filled application forms, as well as applications missing the three recommendation letters, will not be considered for review.
• We kindly request that candidates read carefully the instructions to apply, and upload only ONE merged PDF containing the CV+List of Publications+Academic Records, named as written below. The Reviewing committee will not revise any other uploaded document.
• Applications that are not sent according to the requirements will not be considered for revision.
• Applications and recommendation letters will not be accepted after the respective deadlines of the Postdoc Call and the submission of recommendation letters.

Overview of the Application Form

The online application form has 7 sections. Candidates are kindly asked to fill the questionnaire carefully. Once submitted the application form can be saved as a PDF or can be saved for editing during the application window. A sample questionnaire can be downloaded from here to have an overview on the questions that need to be answered.

Sections of the Application Form:

• Section 1: Personal data
• Section 2: Education
• Section 3: Research experiences and Fields of expertise
• Section 4: Application data:
  • Applicants are kindly asked to identify up to three researchers (supervisors) with whom they would like to work within the CoE. They should contact the potential host supervisors to obtain feedback on prospective research topics. Please see the list of KRs with open postdoc positions.
  • Applicants must submit a scientific statement on why they want to join the Excellent Brain Postdoc Program. They must detail their research interests and career plans (max 600 words).
  • Applicants must submit a research statement by describing their scientific achievements focusing on the background, aim and major findings of their project (i.e. PhD thesis or current research project). They should highlight their specific contributions (max 600 words).
• Section 5: Other questions related to data protection and consent.
• Section 6: Attachments.
  • Applicants must upload their CV with List of Publications, and their Academic Records (PhD diploma and undergraduate diplomas listed in the Application form) as one PDF document, named as NameLastname_PostdocProgram.
  • All documents must be submitted in English. Copies of university transcripts must be in both English and in their original language.
  • Documents can be uploaded using the link in the questionnaire (The uploaded files will be securely stored in a dedicated Microsoft OneDrive cloud space, specifically designated for the Excellent Brains PhD Program).

• Section 7: Recommendation letters.

Important:

• • Recommendation letters must be sent by the referee from their official institutional email address (e.g., *@university.edu) to the following E-mail address: excellentbrains.565@univie.ac.at
  • Letters submitted by the candidate or sent from private email addresses (e.g., Gmail, Yahoo) will not be accepted.
  • Each letter should be saved as a PDF file, written on official letterhead if possible, signed by the referee, and named as follows: [Candidate’s Name]LoR[Referee’s Name]
  • Three recommendation letters are required, and one must be provided by the Applicant’s PhD thesis supervisor.
  • The deadline to submit recommendation letters is 10.08.2025. It is the applicant’s responsibility to remind the referees to submit their letter on time.

Please note that incomplete or incorrectly filled application forms, as well as applications missing the three recommendation letters, will not be considered for review.

Applications and recommendation letters will not be accepted after the respective deadlines of the Postdoc Call and the submission of recommendation letters.

The online applications will be reviewed by three KRs of the CoE, and the best applicants will be short-listed. If there is something that needs to be clarified candidates will be contacted via zoom/teams/E-mail.

Online Application Form

To apply, candidates must fill an online questionnaire via MS FORMs.

https://forms.office.com/e/V0ZWzypf9t